Invitation to Tender for IT Infrastructure - Lyric Theatre Complex and Extended Basement for West Kowloon Cultural District

Description:
The West Kowloon Cultural District Authority (“Authority”) invites Information and Communications Technology contractors to submit Tenders for the provision of IT Infrastructure for Lyric Theatre Complex and Extended Basement (the “Services and Works”) for the West Kowloon Cultural District (“WKCD”).

Objectives:

• The IT infrastructure for Lyric Theatre Complex and Extended Basement shall contain wired network, wireless network, end point devices including meeting room devices and digital signage panels, and structural cabling systems for indoor and outdoor areas within the WKCD.
• The Services and Works shall cover project management, system design, implementation services and warranty services together with the supply, delivery, installation and configuration of hardware, software and custom programs.
• The Services and Works are tentatively scheduled to commence in December 2023 and the implementation services to be completed in an estimated period of twenty-one (21) months, followed by twelve (12) months' warranty services during Defects Liability Period.

The Services and Works shall be carried out in accordance with the Authority’s General Conditions of Contract.

Collection and Submission of Tenders:
Interested parties are required to express their interest to the Authority by email to the following address providing their company name, address, contact telephone number, name and position of their contact person.

Only parties who have expressed their interest in providing the Services and Works may upon notice COLLECT the Tender Documents (in the form of a CD-ROM) from the reception counter of the Authority’s Project Site Office on or after 18 August 2023.

Tender submissions must be deposited into the Authority’s Tender Box located at 9/F, WKCDA Tower, West Kowloon Cultural District, No. 8 Austin Road West, Kowloon, Hong Kong at or before Hong Kong time 12:00 noon on 28 September 2023. ELECTRONIC OR LATE SUBMISSION OF TENDERS WILL NOT BE ACCEPTED. ANY PARTIES WHO HAVE NOT EXPRESSED THEIR INTEREST AND COLLECTED THE TENDER DOCUMENTS WILL NOT BE QUALIFIED TO SUBMIT A TENDER IN RESPONSE TO THE TENDER DOCUMENTS.

Tenderers should be aware that a tender briefing will be held tentatively on 25 August 2023 and requests for clarification of the Tender, if any, must be submitted by email to the following address at or before Hong Kong Time 12:00 noon on 14 September 2023. Verbal and late enquires will not be entertained.

For enquiries, please contact Mr. Terence Tsang at:

Project Procurement and Control Department

West Kowloon Cultural District Authority

Telephone No.: (852) 2200 0000 (General Line)

Fax No.: (852) 2895 0016

Email: tendersharebox@wkcda.hk

Eligibility:
Tenderers are required to:-

• have the ability and experience to provide IT infrastructure covering the project management, system design and implementation services together with the supply, delivery, installation and configuration of hardware, software and custom programs, as well as the provision of maintenance services.
• be able to demonstrate that they have relevant experience of at least two (2) contracts in the past five years, preferably with local greenfield experience, each with a contract sum of not less than HK$20 million.

Remarks:

All costs and expenses incurred for or in connection with any response to this invitation, including the preparation and/ or submission of the Tender, shall be entirely the responsibility of the interested parties.

The Authority is not bound to accept the lowest Tender or the Tender with the highest overall mark or any Tender and reserves the right to negotiate with any Tenderer. The Authority reserves the right to accept the Tender which the Authority at its sole discretion considers being the most advantageous to the Authority. The Authority also reserves the right to suspend, not to proceed with or to cancel this Tender.